Time to Update Your Organization Data Map Too!: Information Governance Best Practices

As part of the Educational partnership between Ipro and eDiscovery Today that was announced recently, I’m excited to say that I am writing a new weekly blog post for Ipro’s blog, to supplement the excellent educational content that Jim Gill and the Ipro team regularly provide!  Just like I do on eDiscovery Today, I will write educational posts about a variety of topics related to eDiscovery, cybersecurity and data privacy.

Today’s weekly blog post for Ipro’s blog is about updating your organization Data Map, including what a Data Map is, why it’s important, best practices for better Data Mapping and two drivers for Data Mapping in 2020.  As the name implies, a Data Map is simply a guide to the location of data throughout the organization and important information about that data, such as the business units, processes and technology responsible for maintaining the data, as well as retention/deletion periods for that data.  It goes hand in hand with your organization’s retention schedule and other policies for handling sources of information and devices that contain them, such as your organization’s Bring Your Own Device (BYOD) policy.

Today’s post is the first of a two-part topic.  Next week, I’ll discuss some of the types of information you should include in your Data Map to keep track of the what, where, when, who and why associated with your organization’s ESI.

So, what is a Data Map, why is it important and what are best practices for creating a Data Map and keeping it current?  You can find out on Ipro’s blog here.  Don’t worry, it’s just one extra click!  And, of course, I’ll still be continuing to write plenty of posts on eDiscovery Today as well!

So, what do you think?  Does your organization have a data map?   Please share any comments you might have or if you’d like to know more about a particular topic.

Disclaimer: The views represented herein are exclusively the views of the authors and speakers themselves, and do not necessarily represent the views held by my employer, my partners or my clients. eDiscovery Today is made available solely for educational purposes to provide general information about general eDiscovery principles and not to provide specific legal advice applicable to any particular circumstance. eDiscovery Today should not be used as a substitute for competent legal advice from a lawyer you have retained and who has agreed to represent you.

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