Do Canadian legal teams know where their data is? As Zsuzsanna Karagiannis of Casepoint discusses, that may be difficult for them to answer!

As discussed in the post titled (wait for it!) (Do Canadian Legal Teams Know Where Their Data Is? Data Control and Auditability With Outside Counsel, available here), if a legal department had to switch firms tomorrow, could it quickly identify where their data is and what was sent out recently? Is there a centralized source of truth?

For many large organizations in Canada, those questions are harder to answer than they should. Legal teams sometimes lack a way to track who they’re working with and what is taking place at any given time.

It’s normal and reasonable for these organizations to use outside counsel. However, they should provide access while retaining ownership. Lacking control and auditability exposes organizations to unnecessary risk.

According to the 2026 Canadian In-House Counsel Report from CBA In-House Lawyers and Mondaq, 37% of Canadian organizations expect to grow their spend with outside counsel (up from 34% a year ago), compared to 20% that expect to spend less (down from 22%). That 17-point gap is the highest margin in the history of the survey. As work moves outside the department for both specialized expertise and simple bandwidth, the burden of tracking shared information grows.

So, what’s a better model for outside counsel? And what are some simple questions you can ask to determine if the model is working? Find out here, it’s only one click! If you click, you’ll know where this data is! 😉

So, what do you think? Does your team know where its data is? Please share any comments you might have or if you’d like to know more about a particular topic.

Image created using DALL-E 3, using the term “robot lawyer wearing a suit looking through a group of hard drives to find the right one”.

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Disclaimer: The views represented herein are exclusively the views of the author, and do not necessarily represent the views held by my employer, my partners or my clients. eDiscovery Today is made available solely for educational purposes to provide general information about general eDiscovery principles and not to provide specific legal advice applicable to any particular circumstance. eDiscovery Today should not be used as a substitute for competent legal advice from a lawyer you have retained and who has agreed to represent you.